Still typing the same email over and over?
Save Time on Emails with Outlook Quick Parts
A simple Outlook feature that can save you hours — perfect for small business owners and busy inboxes.
Are you typing the same email replies over and over?
If you're running a small business, you know how quickly emails add up. From booking confirmations to directions and dietary requests, the same messages go out again and again.
Instead of retyping or copying and pasting, try using Outlook Quick Parts — a built-in tool that lets you save and reuse common email replies in just a few clicks.
It’s one of my favourite time-saving tricks for business owners, office admins, and anyone with a busy inbox.
🛠 How to Set Up a Quick Part in Outlook:
Open a new email and type your go-to message.
Highlight the text you want to save.
Click the Insert tab > Quick Parts > Save Selection to Quick Part Gallery.
Give it a name (e.g. “Booking Reply”) and hit OK.
🖱 How to Use a Saved Quick Part:
Next time you’re replying to an email:
Open a new email
Go to the Insert tab
Click Quick Parts and choose your saved message
Your response will appear instantly — no retyping needed.
Why Quick Parts Matter
If you’re replying to:
Booking confirmations
Business directions
Common FAQs
…this feature can save you hours every week.
Less time typing = more time with your customers.
Need Help Setting It Up?
I’m always happy to show you how it works. Whether it’s in person or over the phone, I can walk you through it step-by-step.
Message me any time!